Email Writing: Format, Samples and Questions ICSE English

Emails are a crucial component of the ICSE English Language curriculum. Emails have 5 marks in all ICSE exams from class 7 onwards. The email writing format will help us formulate precise, structured and effective emails. It helps you develop the necessary communication skills.

Today, emails have become an important source of formal communication. Now, let’s dive into everything you need to know to master email writing for ICSE English.

What is Email Writing and Why is it Important in ICSE?

Email writing is a formal communication tool as it allows us to send messages in a structured, professional and efficient manner. The clarity, tone and email writing format play an important role in such professional settings.

Email writing is a vital inclusion in the ICSE English Language syllabus owing to its professional application. It provides students with a practical understanding of how to write formal emails like invitations, complaints, applications, etc. Since formal emails require organisation of ideas, conciseness, and a certain level of formality, students learn how to avoid informal or inappropriate language in such cases.

Email writing integrates both formal and creative skills. Creativity ensures compelling and memorable writing which will make an impact on the readers. Understanding the basics of email writing is your first step toward success in ICSE English Language paper.

Email Writing Format: A Step-by-Step Guide for ICSE Students

The ICSE email writing format can be divided into several parts. Let us examine each component in detail.

• To: Write the recipient’s email address in this field
• Subject: This includes a short description of what your email is about. It should be concise and clear.
• Salutation: For formal emails, use the salutation ‘Respected [Recipient’s Name]’ or ‘Dear [Recipient’s Name]’. If you do not know their name, address them as Sir or Ma’am. For informal emails, you can use salutations like ‘Hi [Recipient’s Name]’, ‘Hello [Recipient’s Name]’ or even a simple ‘Hey’.
• Body: While writing the body, divide it into three parts-
  
  • Introduction: Introduce yourself and the purpose of your email
  • Main Body: Explain the purpose of your mail providing relevant and important details
  • Conclusion: Summarize what you have already mentioned and politely request for action. If there is a need for further discussions, mention that in your conclusion.
• Closing Line: Make sure your closing statement is polite yet formal like “Thank you for your time and patience.” Or even just “Thank you”.
• Signing off: Start with a professional sign-off like ‘Regards’ or ‘Yours Sincerely’, followed by your name, and designation.

Following the ICSE email writing format ensures your email is structured and impactful.

Download Email Writing Format ICSE PDF

Writing Tips to Score Full Marks in ICSE Email Writing

Here are a few mistakes to avoid while writing an email:

• Always check whether the recipient’s email address is correct or not. Do not leave space or use capital letters in the mail id. Ensure to create a mail ID that is relevant to the question at hand.
  Ex: manager@excelpvt.com or principal@newwoodsschool.com or sportscaptain@gmail.com
• Unclear or missing subject lines may lead to confusion. Ensure the subject line is clear, concise and relevant to the email.
  Example: Important Update (unclear purpose)
  Instead: Meeting Rescheduled to February 27th (clear purpose)
• Do not use casual or informal language while writing a formal email. Use formal language unless stated otherwise.
  Example: Hey dude, send the report. (informal)
  Instead: Dear Ms Singh, Please send in the report by the end of the day. (formal)
• Proofread your emails before sending them which helps correct the mistakes that have crept in.
• Do not go off-topic. Keep your content concise and within the word limit. Brevity and clarity are important factors when writing an email.

Avoiding these pitfalls will make your ICSE email writing flawless and effective.

Example and Practice Email for ICSE Students

Here are a few examples of a formal and informal email writing format.

Example: Write an email to your best friend telling her about the new show you just watched.

To: suhani@gmail.com
Subject: Finished watching a new series called Friends!

Hi Suhani,

I hope this mail finds you in good health. I have been meaning to mail you regarding this new show I have watched.

I recently finished binge-watching the show Friends on Netflix. The show is hilarious with its twisted plot. Throughout the show, I thought you were exactly like Phoebe. The show itself is very humorous and will leave you laughing like a maniac. But if someone said those jokes in real life, they would receive weird stares.

I hope you watch the show. I can not wait to discuss it with you.
I look forward to hearing more from you.

Best Wishes,
Ananya

Practice email writing using the following topics to strengthen your understanding:

• Writing to a friend about your vacation.
• Emailing a librarian to reserve a book.

Practicing with these examples will boost your confidence in ICSE email writing. Explore a variety of sample questions to improve your skills across all writing topics, including compositions.

Keep Writing

When composing an email, remember that the most crucial elements are tone, clarity, and conciseness. Formal contact with individuals or even groups of people can be accomplished effectively with emails. Don't forget to edit your emails for grammar mistakes and organize them for easier comprehension. Practice with our writing based questions and samples.

With consistent practice and attention to detail, you’ll excel in ICSE email writing.
Make email writing your strong suit and impress in your ICSE English Language exam!